Code of conduct

CIMA – Consortium of Indonesian Manning Agencies

Basic Principles

The Code is symbolized the importance of ethics in conducting the business of Manning Agencies. Members need to rely on each other and, in turn, on their Principals (Owners, Operators,  or Charterers) for  contracts verbally expressed and subsequently confirmed in writing. Ethical conduct is regarded by CIMA as essential.

Following are the basic tenets that must be obeyed by all members:

1. In the conduct of his profession an Agent shall exercise great care to avoid misrepresentation and shall be guided by the principles of honesty and fair dealing.
2. No Agent has authority to offer a job or position onboard a ship unless duly authorized by a Principal or by Operators/Charterers acting on the instructions of Principals. Under no circumstances may an Agent avail him/herself of, or make use of an authority if he/she does not actually hold it. Neither can he alter the terms of an authority without the approval of the Principal concerned.

3. An Agent should offer his/her particular crew(s) only for one Principal at a time.

5. An Agent can receive more than one firm offer for crewing/manning but must make it quite clear to others who wish to make him/her an offer that he/she has already received one or more firm offers for the particular order concerned. However, eventually he should not disclose other offers to third party.
6. Before an Agent quotes his/her crew(s), it is expected that he/she makes reasonable processes and investigations ensuring that his/her crew(s) is qualified. If such checks have not been made or completed this fact should be conveyed clearly to the Principal.

Unacceptable Practices

Certain practices that are considered unacceptable among CIMA members:

1. Offering crew without the authority of Principal.
2. Receiving or requesting fee from crew in lieu of placing him/her onboard a vessel
3. Withholding payment of crew wages received from Principal.
4. Offering the same crew to other Principals when hold the crew is still working with one firm Principal.
5. Misuse the authority given by Principals to create documents for purposes of gaining profit.
6. Distributing confidential information on crewing to unauthorized party.

If a member of CIMA fails to comply with any of the above terms or practices he may be disciplined by the Committee (Dewan Pengurus CIMA) under the Rules. The Committee (Dewan Pengurus CIMA) has the power to censure, suspend or expel a member from CIMA in these circumstances.

CIMA has arrangements for investigating disputes between members, and between members and non-members, which arise from breach of these basic principles or the employment of unacceptable practices and market ethics generally. Members are encouraged to bring such instances to the attention of CIMA in writing so that they can be investigated.

CIMA shall distribute all useful information such current rules and regulations, quarterly data report to Seacom, etc  for their members’ consumption only